When a wedding has several stops, the transport plan starts with one question: where does each group of guests need to be, and when? Inga Heusele, founder of CTH Events Paris, shares the details she checks when a wedding involves hotels, a ceremony and a separate reception venue.
What the wedding planner does on the wedding day
Coordinating guest transfers is one of the wedding planner’s day-of responsibilities when it is included in the agreed scope. The planner or on-site coordinator briefs the transport provider, confirms pickup points and departure times with the venues, and keeps drivers informed if the ceremony or reception runs late. The drivers operate the vehicles, while the planner coordinates departures with the rest of the wedding schedule.
Plan each minivan transfer separately
List the hotel pickup point, passenger count and drop-off for each leg. Confirm where a vehicle can wait and allow time for boarding. For a château, ask the venue which gate drivers should use and whether it remains open after dinner. See our destination wedding transport guide and château wedding transport guide.
Give guests a clear plan for returning to their hotels
Group nearby hotels on the same route and agree the return windows with the venue and drivers. Tell guests where the minivan will stop, when the last one leaves and whom to contact if they miss it. Our guide to wedding guest transfers and night shuttles in Paris covers the details to share before the reception.
Schedule the vintage car around the portraits
Confirm whether the car is booked for photographs, for the couple’s transfer, or for both. Ask the photographer and driver to agree on a stopping point and the time needed for portraits. See the wedding transportation options or Contact Location Limousine Excellium to discuss your routes.
For the venue search, see Le Cercle des Lieux. For planning beyond transport, see destination wedding planning in France with CTH Events Paris, Wedding in France and client testimonials about CTH Events Paris.